Westminster University offers a variety of event venues year-round on our accessible, 27-acre campus in the Sugar House neighborhood. Westminster partners with Sodexo to provide quality food service and catering for conference groups.

 

Host an Event on Campus

Non-westminster community members

Westminster University’s idyllic campus in Salt Lake City is open to the community for hosting weddings, cocktail hours, corporate retreats, and more. With event locations ranging from outdoor patios to cozy meeting rooms, you’ll find the right space to fit your needs. 

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Host a Westminster Event

westminster community members

Submit an event request to start your event planning process, including reserving space for your meeting, training, table, meal, or reception. You can request event promotion at the same time, including adding your event to the campus calendar and the Campus Events employee newsletter, and requesting poster design and printing.

If you're hosting a virtual event, you may need to create a registration form in order to share login instructions securely.

Learn how to create virtual event registration forms.

Learn about the tiered event system.

Host an Event

Request to Table

Submit a tabling request to table inside Shaw Student Center or outside in Richer Commons. College groups, employers, and private companies are welcome to table with approval by Event Services. Employers and companies must agree to follow all rules outlined in the form and pay a $100 tabling fee.

Submit a Tabling Request

Westminster Community Time

Community Time are time slots set aside to hold events that bring together the entire campus community. Community Time hours are held on Tuesdays and Thursdays from 12–1:15 p.m. During these hours, limited classes will be held, and staff and faculty should avoid scheduling meetings.

View Community Time Events

Schedule a Virtual Meeting

Westminster University supports the use of Microsoft Teams for all virtual meetings.

To host a fully virtual meeting, send an Outlook calendar invite with a Teams Meeting link by selecting in Outlook:

  1. Calendar
  2. Meeting
  3. Teams Meeting

If your virtual meeting also requires the use of campus space, fill out an event request.

Create Registration Forms for Virtual Events

If your virtual event requires a registration fee, fill out an event request.

Microsoft Office 365 Forms

  1. Go to https://forms.office.com
  2. Click "Get Started"
  3. Enter your Westminster email and password
  4. Click "New Form”
  5. Under the "Questions," "Untitled Form" tab, click "Add New"
  6. Click into the "Untitled Form" box to add your event title
  7. Under "Description," add additional information about the event (always include location, date, and time)
  8. Add registration form questions (always include an email field) using the "Choice" and "Text" question format options
  9. Click "Share" in the right corner
  10. Copy the link to promote event registration
  11. Click on the "Responses" tab
  12. Click on the "Open in Excel" tab to view event registrations

Google Forms

  1. Go to https://www.google.com/forms/about
  2. Click on "Personal forms"
  3. Enter your Westminster email and password
  4. Click on the "Event Registration" form template
  5. Fill in the corresponding information
  6. Delete sections that do not apply to your event by clicking on the 6 dots at the top of each section
  7. Add an image by clicking on the right hand tool bar to personalize your page
  8. Click the purple "Send" icon in the top right corner
  9. Click "Automatically collect respondent’s Westminster University email address"
  10. Email the registration form link to yourself
  11. Click the "Responses" tab and export to “Spreadsheets” to collect registration data

ADA Accommodations

Event organizers are responsible for collecting and fulfilling requests for ADA accommodations needed during their event. Your promotional materials should include a sentence like, "Contact example@westminsteru.edu to request disability accommodations at least 5 business days before the event." To learn more about requirements and processes for accommodations, email disabilityservices@westminsteru.edu.