June 8, 2021

Hello Cardholders,

I have a request for all purchasing cardholders. Because all transactions made toward the end of June post to your July statement, I am requesting that you please refrain from using your purchasing card from June 26th to June 30th.

I know this is not always possible, but when a June charge posts to the July statement, the process requires that I track it manually and prepare a journal entry to record it in the proper year. The fewer transactions that I must manually track the better. Please do your best. 

For the same reason, if possible, please pay your new fiscal year 2021-2022 subscription renewals, membership renewals, etc. on or after July 1, 2021.  These transactions must also be corrected manually if they are not recorded in the proper year.

Please note that the review period in July for the June purchasing card is very short this year.  The “Statement Reviewed” button will appear Thursday July 1st and you will be able to review and submit through Monday July 5th.   Since Sunday is July 4th, the College is closed Monday July 5, please plan accordingly.

You can enter the GL codes and the descriptions for the current month anytime during the month by clicking “View Cycle-to-Date” in the upper left-hand corner on the statement screen.

Please take advantage of the last week in June while the card is not being used to code and enter descriptions to prepare for July.

Thank You!

Twila Wycoff
Accounts Payable Coordinator