June 8, 2021

Hello Westminster Community!

Our fiscal year 2020-2021 ends June 30, 2021.   Please submit any check requests for services or items purchased and received prior to July 1, 2021 no later than Thursday July 15, 2021. This also includes any invoices you may have for purchase orders. Also, please submit all personal reimbursements i.e., mileage, expenses, and advances by July 15, 2021.  (This includes any items or services coded to the 11 fund.)

Please note that any items you have ordered must be received by June 30, 2021 to be recorded in the 2020-2021 fiscal year. Items or services ordered before June 30, 2021 but received after June 30, 2021 will be coded in the new fiscal year 2021-2022. This includes purchase order invoices and purchasing card items.

I understand you may not expect to receive invoices until close to, or after the deadline.  If you know you have expenses and are expecting invoices, please contact your vendor to expedite the process. Please contact Twila at x2132 twycoff@westminsteru.edu and Wendy x2136 wderby@westminsteru.edu if you expect delays or have questions. If the invoice has not been received, we will need to get the information necessary to get the expense recorded.

When old year expenses are turned in past the deadline, it not only affects your new fiscal year budget, it also affects our compliance with the college’s accounting requirements. Our year end expenses are scrutinized by our external auditors, so old year expenses that are turned in after the deadline may result in reportable errors on the final audit report.

Thank you everyone!

Twila Wycoff
Accounts Payable Coordinator