Nov. 27, 2023

Hello Westminster,

We would like to wish you and your loved ones a safe and healthy holiday season. We appreciate all you do throughout the year to support Westminster University. Thank you.

I am sending this message to let you know that we are building a new system to house our employment and payroll functions called, ADP. January 16, 2024 is our targeted “go live” date with ADP comprehensive HR and payroll. We will no longer have multiple systems to manage the essential functions for employees, including Colleague. Colleague will continue to house our student and financial information; it is only HR/employment and payroll that is moving to a different platform.

By December 8th, you will receive an email asking you to register in ADP. Once you receive the ADP registration email, please complete the actions listed below before you leave for the winter break in December otherwise, we will be unable to process your first paycheck scheduled for February 7, 2024.

  • Direct Deposit: Enter your bank information for Direct Deposit (instructions attached to the email you received from HR)
  • W-4: Enter your Federal and State tax W-4 withholdings (instructions attached to the email you received from HR)
  • Review your personal profile and update any information that may be missing – i.e., Emergency Contact, validate your home address, cell phone number, etc.
    • Your Westminster U email has been entered and should remain the primary source for information and updates as it relates to your employment.
  • Review your employment information – i.e., supervisor, job title, pay level, etc. – if there are errors, please contact the appropriate individual who will fix it:
  • Review the Employee Resources on your Home page where we are introducing an employee discount program called LifeMart. Save on Holiday, Travel, Hotels, Car Rentals, Tickets, Electronics, Child Care, tires, and much more! 

ADP will house the functions below for Westminster University:

  • Hiring
  • On-boarding
  • Required on-line training
  • Benefits
  • Performance Reviews (future state)
  • Job Descriptions
  • Payroll
  • Timekeeping through TimesheetX. We will provide more information about TimesheetX in the coming weeks.

We are excited to introduce this change and experience the journey of streamlining processes for all of us to access in an efficient and consistent manner. Thank you for your understanding and support. Please watch for more information over the coming weeks and months!

Take care,
Johanna Barraco, Chief Human Resources Officer, and your Human Resources, Student Career Services, Finance and Accounting Teams